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Takshashila Progressive English School Logo

Privacy Policy

Your privacy is important to us. This policy explains how we collect, use, and protect your personal information.

Introduction
Last Updated: January 2025

Takshashila Progressive English School ("we," "our," or "us") is committed to protecting your privacy and personal information. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our website takshashilaschool.edu.np and use our services.

In compliance with the laws of Nepal, including the Privacy Act 2075 (2018) and the Electronic Transaction Act 2063 (2008), we are dedicated to maintaining the highest standards of data protection and privacy.

By using our website, you consent to the data practices described in this policy. If you do not agree with the practices described in this policy, please do not use our website or submit any personal information.

Information We Collect
Types of personal information we collect from you

Information You Provide Directly

1. Admission Form Data

When you submit an admission application, we collect:

  • Student Information: Full name, gender, date of birth, place of birth, nationality, religion
  • Parent/Guardian Information: Father's name, occupation, phone number; Mother's name, occupation, phone number
  • Contact Details: Email address, complete address (line 1, line 2, city, state, postal code)
  • Academic Information: Class applying for, previous school name, previous class
  • Additional Information: Medical conditions, special needs, hobbies and interests

2. Contact Form Data

When you contact us through our contact form or blog contact form, we collect:

  • Your name
  • Email address
  • Subject of inquiry
  • Message content

3. Leave Application Data

When you submit a leave application (for students or teachers), we collect:

  • For Students: Student ID, full name, class, section, class roll number, guardian contact number, reason for leave
  • For Teachers: Teacher ID, full name, department, contact number, reason for leave

Automatically Collected Information

1. Cookies

We use cookies to enhance your browsing experience:

  • NEXT_LOCALE Cookie: Stores your language preference (English or Nepali) for 1 year. This cookie uses SameSite=Lax security setting.

2. Browser Information

When you visit our website, we automatically collect:

  • Browser type and version
  • Device type (desktop, mobile, tablet)
  • Operating system
  • IP address (for security and analytics purposes)
  • Pages visited and time spent on pages
  • Referral source (how you arrived at our website)
  • Accept-Language header (to determine preferred language)
How We Use Your Information
Purposes for which we process your personal data

We use the information we collect for the following purposes:

  • To Process Applications: We use admission form data to evaluate and process student admission applications, communicate with parents/guardians, and maintain admission records.
  • To Respond to Inquiries: We use contact form data to respond to your questions, provide information about our school, and address your concerns.
  • To Process Leave Requests: We use leave application data to process and manage student and staff leave requests, maintain attendance records, and communicate regarding leave approvals.
  • To Improve Our Services: We analyze website usage data to improve website functionality, user experience, and content relevance.
  • To Maintain Records: We maintain records of correspondence, applications, and interactions for administrative and legal purposes.
  • To Ensure Security: We use IP addresses and browser information to detect and prevent fraud, abuse, and security threats.
  • To Personalize Experience: We use language preferences to display content in your preferred language (English or Nepali).
  • To Comply with Legal Obligations: We process data as required by Nepali law, including educational regulations and data protection requirements.
Data Storage and Security
How we protect your personal information

Data Transmission

All data transmissions between your browser and our servers are encrypted using HTTPS (SSL/TLS) technology. This ensures that your personal information is protected during transmission over the internet.

Data Storage

Your personal information is processed and stored as follows:

  • Form Submissions: When you submit forms (admission, contact, leave application), your data is sent via secure email to our administrative staff using the Resend email service. Form data is not stored in a database on our website.
  • Email Storage: Submitted form data is stored in email systems managed by our email service provider (Resend) and our school email accounts.
  • WordPress Content: Blog posts, notices, galleries, and team member information are stored in our WordPress headless CMS system, which is hosted separately and accessed via REST API.
  • Cookies: Cookie data is stored locally on your device and is not transmitted to our servers except for the language preference cookie.

Security Measures

We implement technical and organizational safeguards to protect your personal information:

  • Encrypted data transmission (HTTPS)
  • Secure email service providers with industry-standard security
  • Access controls limiting who can view personal information
  • Regular security assessments and updates
  • Secure hosting infrastructure
  • Protection against unauthorized access, disclosure, alteration, and destruction

Important Security Note

While we implement strong security measures, no method of transmission over the internet or electronic storage is 100% secure. We cannot guarantee absolute security, but we are committed to protecting your information to the best of our ability.

Third-Party Services
External services we use and their data practices

Our website uses several third-party services to provide functionality and improve user experience. Each service has its own privacy policy governing data collection:

1. Resend (Email Service)

We use Resend to send email notifications when you submit forms. Resend processes:

  • Form submission data (admission, contact, leave applications)
  • Email addresses of recipients
  • Email content and metadata

Resend's privacy policy: https://resend.com/legal/privacy-policy

2. Google Maps

We embed Google Maps to display our school location. Google may collect:

  • Your IP address
  • Location data (if enabled)
  • Browser information
  • Usage data

Google's privacy policy: https://policies.google.com/privacy

3. YouTube

We embed YouTube videos (such as school tour videos) on our website. YouTube may collect:

  • Your IP address
  • Video viewing history
  • Device information
  • Usage analytics

YouTube's privacy policy: https://policies.google.com/privacy

4. Google Drive

We link to Google Drive documents (such as curriculum PDFs). Google may collect:

  • Access logs
  • Download information
  • IP addresses

Google's privacy policy: https://policies.google.com/privacy

5. Google Fonts

We use Google Fonts (Noto Sans Devanagari, Rubik) to display text. Google may collect:

  • Font file requests
  • IP addresses
  • Browser information

Google's privacy policy: https://policies.google.com/privacy

6. WordPress (Headless CMS)

We use WordPress as a headless content management system to manage blog posts, notices, galleries, and team member information. WordPress stores:

  • Published content (blog posts, notices, galleries, team profiles)
  • Media files (images, documents)
  • Author information
  • Content metadata

WordPress privacy policy: https://wordpress.org/about/privacy/

Third-Party Data Collection

We do not control the data collection practices of third-party services. We encourage you to review their privacy policies to understand how they handle your information.

Cookies and Tracking Technologies
How we use cookies and similar technologies

We use cookies to enhance your browsing experience and provide personalized content:

Types of Cookies We Use

Essential Cookies

  • NEXT_LOCALE: Stores your language preference (English or Nepali). Expires after 1 year. Uses SameSite=Lax security setting. This cookie is essential for displaying content in your preferred language.

Managing Cookies

You can control and manage cookies through your browser settings:

  • Most browsers allow you to refuse or accept cookies
  • You can delete cookies that have already been set
  • You can set your browser to notify you when cookies are being set
  • Disabling cookies may affect website functionality, particularly language preferences

Third-Party Cookies

Third-party services (Google Maps, YouTube, Google Fonts) may set their own cookies. We do not have control over these cookies. Please refer to their respective privacy policies for information about their cookie practices.

Data Sharing and Disclosure
When and with whom we share your information

We do not sell, trade, or rent your personal information to third parties. We may share your information only in the following circumstances:

Service Providers

We share information with service providers who process data on our behalf under strict confidentiality agreements:

  • Resend: Processes and delivers email notifications for form submissions
  • Hosting Providers: Host our website and WordPress CMS infrastructure
  • Email Service Providers: Manage our school email accounts

All service providers are contractually obligated to:

  • Use your information only for the purposes we specify
  • Maintain confidentiality and security
  • Comply with applicable data protection laws

Legal Requirements

We may disclose your information when required by law or to:

  • Comply with legal obligations, court orders, or government requests
  • Enforce our policies and terms of service
  • Protect the rights, property, or safety of the school, students, staff, or others
  • Respond to legal claims or prevent fraud
  • Comply with educational regulations and reporting requirements

School Administration

Your information may be accessed by authorized school administrators, staff, and teachers who need it to:

  • Process admission applications
  • Respond to inquiries
  • Manage leave applications
  • Maintain student and staff records
  • Provide educational services

We Do Not Sell Your Data

We never sell, rent, or trade your personal information to third parties for marketing or commercial purposes.

Data Retention
How long we keep your information

We retain your personal information only for as long as necessary to fulfill the purposes outlined in this privacy policy or as required by law:

  • Admission Applications: Retained for the duration of the admission process and as required by educational regulations. If admission is granted, information becomes part of student records and is retained according to school record retention policies.
  • Contact Form Submissions: Retained for up to 3 years or until you request deletion, whichever comes first, to maintain records of correspondence.
  • Leave Applications: Retained for the current academic year and archived according to school record retention policies.
  • Email Records: Retained in email systems according to our email retention policy and legal requirements.
  • Website Analytics: Aggregated, non-personally identifiable data may be retained for longer periods for statistical analysis.
  • Cookies: Language preference cookie expires after 1 year or when you delete it manually.

When personal information is no longer needed, we securely delete or anonymize it in accordance with our data retention policies and applicable laws.

Your Rights
Your rights regarding your personal information

Under Nepali law, including the Privacy Act 2075 (2018), you have the following rights regarding your personal information:

1. Right to Access

You have the right to request access to the personal information we hold about you, including what data we have, how we use it, and with whom we share it.

2. Right to Correction

You have the right to request correction of inaccurate or incomplete personal information. We will update your information promptly upon verification.

3. Right to Deletion

You have the right to request deletion of your personal information, subject to legal and operational requirements. We will delete your information when it is no longer necessary for the purposes for which it was collected, unless we are required to retain it by law.

4. Right to Object

You have the right to object to the processing of your personal information for certain purposes, such as direct marketing or processing based on legitimate interests.

5. Right to Data Portability

You have the right to receive your personal information in a structured, commonly used format and to transmit that data to another service provider where technically feasible.

6. Right to Withdraw Consent

Where we process your information based on consent, you have the right to withdraw your consent at any time. Withdrawal of consent does not affect the lawfulness of processing before withdrawal.

Exercising Your Rights

To exercise any of these rights, please contact our us at [email protected]. We will respond to your request within 30 days or as required by applicable law.

Children's Privacy
Special protections for children's information

We are committed to protecting the privacy of children. Our website is designed for use by parents, guardians, students, and staff.

Parental Consent

For individuals under 18 years of age, parental or guardian consent is required before submitting personal information through our forms. We do not knowingly collect personal information from children under 13 without parental consent.

Student Information

When we collect information about students:

  • We collect information directly from parents or guardians, not from children
  • We use student information only for educational and administrative purposes
  • We maintain strict confidentiality of student records
  • We comply with educational regulations regarding student data protection

Parental Rights

Parents and guardians have the right to:

  • Review their child's personal information
  • Request correction of inaccurate information
  • Request deletion of information (subject to legal requirements)
  • Withdraw consent for data processing

If You Are a Parent

If you believe we have collected information from your child without your consent, please contact us immediately at [email protected].

International Data Transfers
Cross-border data transfers and storage

Some of our service providers and third-party services may process your data outside of Nepal:

  • Resend: May process email data in servers located outside Nepal
  • Google Services: Google Maps, YouTube, Google Fonts, and Google Drive may process data in servers located globally
  • Hosting Providers: Our website and WordPress CMS may be hosted on servers outside Nepal

When we transfer data internationally, we ensure that:

  • Service providers comply with applicable data protection laws
  • Appropriate safeguards are in place to protect your information
  • Data is transferred only for the purposes specified in this policy

By using our website, you consent to the transfer of your information to these service providers, subject to the safeguards described above.

Changes to This Privacy Policy
How we notify you of policy updates

We may update this Privacy Policy periodically to reflect changes in our data practices, legal requirements, or website functionality. When we make changes:

  • We will update the "Last Updated" date at the top of this policy
  • We will notify you of significant changes by posting a notice on our website
  • For material changes, we may notify you via email if you have provided your email address
  • We encourage you to review this policy periodically to stay informed about how we protect your information

Your continued use of our website after changes are posted constitutes acceptance of the updated Privacy Policy. If you do not agree with the changes, please discontinue use of our website.

Contact Us
How to reach us regarding privacy matters

If you have questions, concerns, or requests regarding this Privacy Policy or our data practices, please contact us:

Data Protection

Takshashila Progressive English School

Address

Harkalal Marga, Birtamode 57204, Jhapa, Nepal

We are committed to addressing your privacy concerns promptly and transparently. Please allow up to 30 days for us to respond to your inquiry.

Your Consent

By using our website and submitting personal information through our forms, you consent to the collection, use, and disclosure of your information as described in this Privacy Policy.

If you do not agree with any part of this policy, please do not use our website or submit any personal information.